Des Moines Wedding Planner Checklist: 12 Decisions Couples Regret Leaving to the Last Minute
Even the most organized couples can find themselves scrambling in the final weeks before their wedding. As a Des Moines wedding planner, we’ve seen which details tend to slip through the cracks — and how they can impact your big day. Here are 12 decisions you’ll want to make sooner rather than later.
1. Venue Layout
Your floor plan affects everything — flow, décor setup, and vendor logistics. Finalize your venue layout early so catering, rentals, and entertainment can plan accordingly.
2. Staffing
Many couples underestimate how many staff members are needed for setup, service, and cleanup. Does your venue, caterer or planner include these services? If not, who’s taking care of these items on your wedding day? Confirm bartenders, servers, and support staff at least a month in advance.
3. Décor Design
Décor may seem like a final touch, but it takes time to order, style, and install. Plan your décor and rental details early to avoid rush fees or limited inventory.
4. Vendor Communication
Coordinating vendor timelines and setup needs is key. Don’t assume everyone’s on the same page — confirm details in writing two weeks out.
5. Day-of Coordination
Hiring a day-of coordinator ensures someone manages logistics, vendor arrivals, and the timeline while you focus on enjoying the day. This is one of the smartest early bookings you can make.
6–12. Other Often-Delayed Decisions
Seating chart & meal counts
Processional order
Ceremony family row seating assignments
Transportation schedule
Vendor meals
Weather backup plan
End-of-night breakdown
Day of meal plan for the wedding party (breakfast, lunch, etc.)
Plan Ahead for a Stress-Free Day
From venue layout to vendor communication, small details make a big difference. A professional Des Moines wedding planner helps you stay ahead of deadlines, avoid last-minute stress, and keep your day running smoothly.
Explore our Wedding Planning and Day-of Coordination services or connect through our Contact page to start planning confidently.